Posts Tagged ‘email shortcuts’

Email shortcuts

Monday, August 26th, 2013

The subtitle to the first The Empowered Paralegal book is Effective, Efficient, and Professional. This blog has focused on the “Professional,” with occasional trips into “Effective and Efficient,” some like the encouragement to have only one file on the desk at a time somewhat controversial. One part of the typical legal professional’s day that can interfere with efficiency is managing emails. I’ve spoken here previously about “Email Rules.” So I’m passing on a link to post from Legal Technology Today ‘s site (a part of the ABA Law Practice Management Section’s Legal Technology Resource Center) entitled, “Email Shortcuts: Faster and Safer.” It includes instructions for both Windows and Mac users, and explains,

Email shortcuts are an easy way to save a few seconds and cut down on the risk of a misdirected email. An email shortcut is an icon on your desktop that, when double-clicked, will automatically open up your email client and address a new email to a pre-set person. For example, you might have a shortcut on your desktop that says “Email John Doe” and when you click on it, it’ll open and address an email to john.doe@example.com.

Those saved seconds can be precious, but I’m a bigger fan of this method’s ability to reduce the risk of a misdirected email. Fixing the problems caused by misdirected email takes a lot of time and, worse, some of those problems can never be fixed. Once the cat is out of the bag, it’s out.